How to Prepare for a Conference as a Host
It’s no secret that the Christian Conference is increasingly becoming the popular setting in which to educate believers about matters of ministry.
Seminary may not be cost effective for lay leaders and aspiring evangelists and/or those individuals looking to live out God’s purpose for their lives.
Conference planners say there are some basic things to consider in the planning process.
You can begin the process in your planning by Zeroing In On Your Vision, said Dr. Stacia Pierce co-pastor of Lansing,Mich.-based Life Changers.
"When planning a special event, have a target or purpose in mind for the event. Identify the audience you want to reach and the tone of your conference," she said. "Establish clear goals for your conference to help keep you and your team focused.
1. Create an Atmosphere: "The conference theme, décor, music and guest service all create an atmosphere that will either enhance or diminish the experience of your conference attendees.
2. Count up the Cost: "Determine the budget, advertising, personnel, training needed to make your event a success."
3. Seek Sponsorship: Conference and event planner Robin Ware of the Atlanta-based The Ware Agency said don’t be reluctant to ask for help.
"Commercial vendors and sponsors are approachable and supportive of religious (faith-based) events/conferences because they understand that church people are viable consumers," Ware said.
5. Location: "If you aren’t using your own church, begin to narrow down host cities. This is where it is wise to employ a Conference Planner. They will be able to give you wise counsel and guidance," she said.
Research: "Find out what other conferences and events are being hosted during your desired dates. Make sure you aren’t competing with any other major events in your city, in your church and within the gospel community."
6. Guest speakers and artists: "Obtain their Riders and Hospitality Forms. Riders are provided by artists and Hospitality Forms by preachers and workshop presenters. These will state their honorariums and travel requirements. Preachers and Speakers don’t typically quote prices but they have an amount they normally are paid and will communicate it to you verbally through their offices if its not located on the Hospitality Form," said Ware and to be sure to purchase event insurance."
Also see: www.thewareagency.com and www.ministrymarketingsolutions.com